Administrative & Inventory Coordinator (Cotino®, A Storyliving by Disney™)

Job ID 10146307 Location Rancho Mirage, California, United States / Palm Desert, California, United States Business Disney Experiences Date posted Apr. 01, 2026

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Job Summary:

The Administrative & Inventory Coordinator supports multiple operational areas within Cotino®, A Storyliving by Disney™ community, including Food & Beverage, Lifestyle, Member Services, Community Operations, and Sales. In this role, you will implement tasks that contribute to lean inventory management, ensuring efficient, accurate, and proactive inventory and PO management for a wide range of business functions while maintaining strong communication, attention to detail, and operational excellence.

You will manage purchase orders (POs) and inventory; receive and validate deliveries; conduct audits of financial and inventory systems; resolve shortages; coordinate with site leadership, vendors, and cross-functional teams; and execute spoilage tracking.

You will report to Anthony Henry, General Manager, and this role will be on-site at Cotino®, A Storyliving by Disney™ community in Rancho Mirage, California.

This is a Full-Time role.

Responsibilities/You Will:

Manage and reconcile invoices across multiple lines of business—including Food & Beverage, Lifestyle, Member Services, Community Operations, and Sales—ensuring accuracy and timely processing
Monitor open purchase orders (POs) and proactively resolve issues on any POs greater than 3 days old to keep operations running smoothly
Track, research, and follow up on vendor and supplier credits
Partner with leadership and Sourcing to support vendor selection and onboarding
Support Food & Beverage Inventory Controls
- Support Food & Beverage inventory controls using a computer‑based inventory management system
- Place and manage inventory orders based on historical usage, upcoming events, and operational needs
- Receive and verify deliveries, addressing shortages, damages, or discrepancies as needed
- Conduct audits to ensure inventory and financial transactions are accurately recorded
- Communicate inventory status, shortages, and potential impacts to Culinary partners and leadership
- Collaborate with chefs, vendors, and cross‑functional teams to prioritize and fulfill requests
- Resolve day‑to‑day inventory shortages and coordinate with other teams to secure needed products
- Complete inventory transfers, including spoilage and inter‑location movements
- Follow food safety guidelines and ensure products meet quality and compliance standards
- Maintain organized storage areas and ensure proper product placement
- Follow inventory management best practices and standards shared by leadership
- Perform month‑end inventory counts and reporting

Basic Qualifications/You Have:

A valid California Driver's License
Minimum 6+ months experience in Administrative Support, Food & Beverage, Inventory Management, or Supply Chain roles
Familiarity with inventory management systems or similar tools used to track products, orders, or supplies
Strong organizational skills and confidence juggling multiple requests and priorities
A sharp eye for detail and a thoughtful, problem‑solving mindset
Experience creating or maintaining trackers, reports, or basic documentation
Ease learning new systems and working in a Windows‑based computer environment
A proactive, self‑motivated approach—you look for ways to improve processes and take ownership of your work
Curiosity and a willingness to ask questions and continue learning
Clear, professional communication skills and the ability to collaborate with Cast Members of all levels
Ability to lift up to 50 lbs. and comfortably work in storage areas or coolers as needed for inventory control
Availability to support the operation on occasional weekends

Preferred Qualifications:

1+ years of experience in Administrative Support, Food & Beverage, Inventory Management, or Supply Chain roles
Experience supporting accounts payable and/or accounts receivable processes
General knowledge of food & beverage operations
Experience using Smartsheet or similar tracking and workflow tools
Familiarity with systems such as SAP, Coupa, Workday, or Crunchtime
Knowledge of Disney procurement practices

Education:

High School Diploma or equivalent experience required

Additional Information:

Our Benefits: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

The pay rate for this role in Rancho Mirage, CA is $29.00 per hour. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits, dependent on the level and position offered. To learn more about our benefits visit: https://jobs.disneycareers.com/benefits.

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About Disney Experiences:

Disney Experiences brings the magic of Disney stories and franchises to life through theme parks, resorts, cruise ships, unique vacation experiences, products and more around the world. Disney shines in the travel industry with six resort destinations in the United States, Europe and Asia; a top-rated cruise line; a popular vacation ownership program; and an award-winning guided family adventure business. Plus, Disney's global consumer products operations include the world's leading licensing business; the world's largest children's publishing brands; one of the world's largest licensors of games across all platforms; and Disney store locations around the world and on the web.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Storyliving by Disney Management, Inc., which is part of a business we call Disney Experiences.

Storyliving by Disney Management, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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Hiring Process

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