Specialist-Office Services Sr (Project Hire)
Detalles del empleo:
Senior Specialist Office Services (Project Hire)
Glendale, CA
About the Role & Team
Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.
Nearly every project at Walt Disney Imagineering includes a first-of-its-kind. Innovation is in our DNA, and Imagineers constantly push the boundaries of technology and invent new goals as well as the solutions to achieve them. As Imagineers, one of our greatest rewards is knowing that the experiences and environments we create inspire others. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive change in our communities and around the world. And knowing that we have helped make a difference is incredibly fulfilling and inspiring for all of us.
This role is responsible for assigned scope in support of the overall project team located in Glendale. The position supports the project team that is inclusive of cross-functional teams and partners across Walt Disney Imagineering to collaborate and deliver critical needs. Success in this role requires a proven collaborator who is forward-thinking, solution-oriented, and able to balance competing demands.
The position reports directly to Project Leadership that oversees projects at Imagineering.
This is a Project Hire position with no guarantee of permanent placement.
What You Will Do:
Office space
- Allocation of offices/cubicles
- Maintain master seating chart
- Partner with Facilities Department to schedule movers / new furniture requests / office set-up (Hanging artwork, whiteboards, etc.)
- Track and request building badge access
- Email distribution list
- As a Microsoft Teams “Expert” provide training, tutoring, and aid to users. Add to Teams group and sub-groups.
- Onboarding new hire: Order monitor, peripherals, desk phone, desk set-up, welcome sign
- Offboarding team members: Remove badge access, email distro, Teams
- Create new team member welcome packet
- SIP Training: maintain list and confirm completion
- Create informational signage / labels
Team Events / Project Support
- Take lead on culture & community for project
- Take lead on project events: Maintain calendar invite, planning and coordinating tasks, work with vendors / caterers
- Book rooms and other needs for large team presentations
- Support mock-ups and playtests
- Maintain and update project team calendar: Vacations, business travel, events
- Support group team travel needs (China Visas, group room bookings/travel)
- Assist/support training new EAs, Coordinators, and interns
- Create systems & methods to increase productivity
- Coupa purchasing (Purchase Orders) as needed for project team
- Other tasks as needed
Crisis Management
- Crisis management coordinator
- Recruit Crisis Management teams: Floor and group leaders
- Create group names and set up each with required materials (group sign, clipboard, whistle)
- Liaison with WDI Crisis Management leaders for up-to-date information
- Order & Maintain safety bags / equipment
- Set up any required / optional safety classes
- Create resources for floor/group leaders to maintain updated accountability lists
Building maintenance
- Point person for all building requests
- Partner with Facilities Department on future building design, modifications, repairs and moves
- Kitchen: Supplies and snacks (track, order, maintain allocated monthly budget), call in work orders for repairs
- Restrooms: Call in work orders for repairs, follow-up
- Building repair requests: AC, pest control, repairs, etc.
- Printers: Call in IT repairs, maintain supplies (paper, toner/inks), assistance with any on-site issues
- Mail Room: Upkeep/Tidy. Receive/distribute mail & packages
- Plotter: Work with vendor, maintain contract, invoice/payment, call in maintenance, set up training sessions
- Conference Rooms: Upkeep/Tidy. Call in work orders for repairs (audio, lighting, AC, VTC)
- Office supplies: Order and maintain/organize supply room/area, handle special requests (materials for brainstorming, create creative kits)
- This role will oversee Buildings 1014, 1025 and 1048 through end of project (additional building to be added)
Required Qualifications & Skills:
- Minimum 6 years’ working experience, preferably in administration or office management, as well as customer-facing function in a multi-national company, facility management, finance, economics, or project management company
- Fluent in both spoken and written English
- Excellent interpersonal communication skills
- Ability to work in a diversely cultural and fast-changing environment
- Detail-oriented and highly organized
- Ability to prioritize work under tight timelines
Preferred Qualifications & Skills:
- Fluency in Mandarin a plus
Education
High School Diploma or equivalent experience required
Some College Education preferred
Additional Information:
Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at: https://jobs.disneycareers.com/benefits.
The hiring range for this position in Glendale, CA is $63,700 to $103,400 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Acerca de Walt Disney Imagineering:
Fundado en 1952 como WED Enterprises para diseñar y construir el primer parque temático del mundo, Disneyland, Walt Disney Imagineering (WDI) es donde la imaginación y la creatividad se combinan con tecnología de vanguardia para crear experiencias inolvidables. WDI es la fuerza creativa que imagina, diseña y construye todos los parques temáticos, resorts, atracciones y cruceros de Disney en todo el mundo. La fuerza única de Imagineering proviene de su equipo global diverso de profesionales creativos y técnicos, que se basan en el legado de narración de historias de Disney para ser pionero en nuevas formas de entretenimiento. Los Imagineers que practican esta combinación única de arte y ciencia trabajan en más de 100 disciplinas para guiar una idea desde la fase conceptual del “cielo azul” hasta el día de la inauguración.
Acerca de The Walt Disney Company:
The Walt Disney Company, junto con sus subsidiarias y afiliadas, es una empresa internacional diversificada líder en entretenimiento familiar y medios de comunicación que incluye tres segmentos comerciales principales: Disney Entertainment, ESPN y Disney Experiences. Desde sus humildes comienzos como estudio de dibujos animados en la década de 1920 hasta su reconocido nombre en la industria del entretenimiento en la actualidad, Disney continúa con orgullo su legado de crear historias y experiencias de clase mundial para toda la familia. Las historias, los personajes y las experiencias de Disney llegan a consumidores e invitados de todos los rincones del mundo. Con operaciones en más de 40 países, nuestros empleados y miembros del elenco trabajan juntos para crear experiencias de entretenimiento que sean apreciadas a nivel local y global.
Este puesto es en Walt Disney Parks and Resorts U.S., Inc., que forma parte de una empresa comercial que denominamos Walt Disney Imagineering.
Walt Disney Parks and Resorts U.S., Inc. es un empleador que ofrece igualdad de oportunidades. Los solicitantes recibirán consideración para el empleo independientemente de su raza, religión, color, sexo, orientación sexual, género, identidad de género, expresión de género, nacionalidad, ascendencia, edad, estado civil, condición de militar o veterano, afección médica, información genética o discapacidad, o cualquier otro fundamento prohibido por la ley federal, estatal o local. Disney defiende un entorno empresarial donde las ideas y decisiones de todas las personas nos ayudan a crecer, innovar, crear las mejores historias y ser relevantes en un mundo en constante evolución.
ADAPTACIÓN POR DISCAPACIDAD PARA SOLICITUDES DE EMPLEO
The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.
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