Executive Assistant, Business Affairs & Legal Counsel

工作 ID 10133703 地點纽约, 纽约州, 美國 有意工作的公司 Disney Theatrical Group 日期已公佈 Oct. 22, 2025

申請

工作概要:

At Disney Theatrical Group we strive to create a culture of innovation, inclusion, collaboration, and creativity. Stories shape how we see ourselves and everyone around us. As storytellers, we have the power to not only uplift and inspire, but also to champion the spectrum of voices in our world. If you want to help tell compelling, diverse, and enduring stories through live theater, we want to hear from you.

Disney Theatrical Group currently seeks an enthusiastic, hard-working Executive Assistant to support the Senior Vice President, Business Affairs and Legal Counsel. This role must ensure an efficient and approachable office atmosphere, manage the constant flow of information, be expert at pivoting among many tasks, and proactively coordinate the demanding workload of the team.

An ideal candidate will demonstrate poise, discretion, sound judgment along with a high-level of maturity. A successful candidate should be adept at understanding the nuances of supporting executive management, as well as various team members, with strong interpersonal skills to work effectively with diverse styles and shifting priorities.

RESPONSIBILITIES INCLUDE:

Provide administrative support to Senior Vice President, Business Affairs & Legal Counsel and handle administrative needs of Business Affairs and Legal Counsel department, including two Director-level attorneys.
Calendar Management: Manage significantly active and often-changing calendar. Facilitate meetings including communicating participants with time, location, attendees, and agenda. Set up conference calls and operate the videoconferencing system when necessary. Regularly review daily/weekly/monthly calendar and travel plans and anticipate information on materials required in advance. Arrange weekly department meetings.
Executive Travel: Coordinate domestic and international travel. Provide executives with complete and accurate itineraries with directions.
Phone Coverage: Answer phone calls promptly and cordially. When executives are not immediately available, actively solidify a time to return and ensure complete follow-up. Check voicemails regularly when executives are out of the office, including dialing in to check voicemails on remote days.
Expense Reporting: Reconcile corporate card payments promptly, and prepare expense reports for Finance Department.
Departmental Office Management: Coordinate storage/facility needs, ordering supplies, business cards, stationery, etc.
Department Liaison: Serve as a liaison between other departments, including the Executive Office and International DTG Offices.
Contract Administrative Assistance: Assist with Docusign, NetDocuments and other elements of contract and file maintenance as needed.
License and Permit Maintenance: Maintaining records of certain legal documents, including filling out and preparing certain simple legal forms and coordinating finalization, execution and recording with internal Disney departments and third-party agents. Preparing certain permit and other legal applications. Other limited legal assistance work.
Welcoming Guests: Welcome and host guests/visitors as required including, on rare occasion, greeting guests/visitors at DTG’s productions and events on nights and/or weekends.
Event Coordination: Assist in coordination of department events.

Basic Qualifications:

2+ years executive-level administrative support experience
Comfortable in a fast-paced environment; understands deadlines and effectively prioritizes to meet them; good multitasker
Well-versed in all areas of Microsoft Office, including Outlook, Word, Excel
Familiarity with contracts
Proven organizational skill, with attention to detail and follow-through.
Strong verbal, written and interpersonal communication skills.
Experience and success working effectively with diverse and strong personalities.
Detail-oriented and strong proofreading skills
Discreet with confidential and highly sensitive information and documentation
Responsibilities may include errands and occasional heavy lifting (up to 50 lbs.)
Flexibility to work overtime, when required.
This role is in-office based in New York, NY. Must be available to work onsite 4 days per week.

Desired Qualifications:

Knowledge of SAP, Concur, NetDocs and Docusign preferred
Work experience within The Walt Disney Company and/or law offices
Notary public a plus
Interest in and knowledge of theatre industry

Disney Theatrical Group, a division of The Walt Disney Studios, was formed in 1994 and operates under the direction of Andrew Flatt and Anne Quart. Worldwide, its ten Broadway titles, including the current Broadway productions of The Lion King and Aladdin, have been seen by more than 200 million theatregoers and have been nominated for 62 Tony® Awards, winning Broadway’s highest honor 20 times. Disney Theatrical Group also delivers live shows globally through its license to Feld Entertainment, producer of Disney on Ice. In addition, DTG licenses musical titles for local, school and community theatre productions through Music Theatre International, resulting in over 500,000 performances around the world reaching audiences of more than 150 million.

DTG is committed to providing the highest quality opportunities for the widest, most diverse group of talented professionals throughout their career trajectory.

The hiring range for this position in New York, NY is $83,200 to $111,500 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

申請

關於Disney Theatrical Group:

Disney Theatrical Group 是 The Walt Disney Studios 的一個分部，成立於 1994 年，由 Andrew Flatt、Anne Quart 和 Thomas Schumacher 掌管營運。它的十部百老匯作品風靡全球（包括目前的百老匯作品 The Lion King 和 Aladdin），觀眾人數已超過 2 億，而作品亦獲提名 62 項 Tony® Awards，贏得百老匯的最高榮譽多達 20 次。Disney Theatrical Group 也透過授權給冰上迪士尼製作公司 Feld Entertainment 在世界各地獻上現場表演。此外，DTG 還透過 Music Theatre International 授權當地、學校和社區劇院製作的音樂作品，在世界各地舉辦了超過 500,000 場表演，觸及逾 1.5 億觀眾。

關於 The Walt Disney Company:

Walt Disney Company 連同其子公司和聯營公司，是領先的多元化國際家庭娛樂和媒體企業，其業務主要涉及三個範疇：Disney Entertainment、ESPN 及 Disney Experiences。Disney 在 1920 年代的起步之初，只是一間卡通工作室，至今已成為娛樂界的翹楚，並昂然堅守傳承，繼續為家庭中每位成員創造世界一流的故事與體驗。Disney 的故事、人物與體驗傳遍世界每個角落，深入人心。我們在 40 多個國家/地區營運業務，僱員及演藝人員攜手協力，創造全球和當地人們都珍愛的娛樂體驗。

這個職位隸屬於 Buena Vista Theatrical Group Ltd.，其所屬的業務部門是 Disney Theatrical Group。

Buena Vista Theatrical Group Ltd. 是提供平等就業機會的僱主。求職者都會獲得聘僱考量的機會，不分種族、宗教、膚色、生理性別、性傾向、社會性別、性別認同、性別表達、原國籍、血統、年齡、婚姻狀態、軍人或退伍軍人身份、醫療狀況、遺傳資訊或殘疾狀況、或者聯邦、州級或地方法律所禁止的其他任何基本特徵。Disney 提倡讓所有人的想法和決策都有助我們發展、創新、創造最好故事的商業環境，並與瞬息萬變的世界息息相關。

就業申請的殘疾便利安排

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