Skip to main content

Executive Assistant

Job ID 10132410 Location Lake Buena Vista, Florida, United States Business Walt Disney World Resort Date posted Oct. 17, 2025
Apply Now

Job Summary:

This position supports the Director of Manufacturing at Central Shops and two Senior Managers. You would be responsible for supporting the day-to-day operational needs of the Manufacturing team. In addition to general duties, you would be responsible for overall office administration and balance multiple priorities in a fast-paced, team environment using critical thinking, problem solving, and relationship management.

This is a fully on-site role and is based in Lake Buena Vista, Florida. Relocation will not be available for this position.

You will report to the Director of Manufacturing.

This is a Full-Time role.

What You Will Do

Every day in this role is different! On any given day you might:

  • Thoughtfully handle complex calendars and be ready to adjust schedules at the drop of a hat.

  • Ensure the Executive and Senior Managers are prepared for meetings and events. Look ahead and be proactive.

  • Schedule and host Teams meetings which could include presentation sharing.

  • Attend meetings to take notes as well as follow-up on action items.

  • Handle highly confidential correspondence and information with utmost discretion.

  • Manage Travel & Entertainment expenses for your team.

  • Proactively resolve issues and pitch in to help.

  • Coordinate onboarding/offboarding of team members. Ensuring offices are clean and welcoming and supplies, name plates, IT access and other essentials are ready for their arrival.

  • Track team time off using Labor Reports in SAP.

  • Plan recognition and team events. Organize service awards and recognition celebrations in close partnership with the Manager to celebrate cast achievements and service milestones.

  • Order supplies and equipment along with other office management duties.

  • Prepare reports to be shared with leaders and stakeholders. For example, cast training compliance, overtime utilization, shift bids, vacation planning, and labor utilization to ensure operational efficiency and adherence to company standards.

  • Compose correspondence on behalf of the Leaders.

  • Prepare professional PowerPoint presentations.

  • Work closely with the Executive and Senior Leaders on activities, projects, meetings, event planning and office logistics.

  • Partner with department administrative staff on office procedures, events, and office logistics.

  • Coordinate and set-up regulatory training.

  • Submit Workday salaried headcount requisitions, track open headcount and recruiting efforts.

  • Monitor Craft Maintenance Council Overtime Equalization.

  • Assist with opening and managing hourly, union position job postings in accordance with established processes and labor agreements.

  • Ensure all communication channels (bulletin boards, digital signage, email updates, etc.) are accurate, timely, and up to date.

  • Monitor and support supervision of building access to maintain a secure and well-controlled facility.

Required Qualifications & Skills

  • 3 years’ minimum experience in an administrative role

  • Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership

  • Strong proficiency with standard office tools such as Microsoft Office (Outlook, Word, PowerPoint, Excel), SAP, Coupa, and Concur

  • Generally tech savvy and willing to learn new skills

  • Professional and highly discreet while maintaining absolute confidentiality

  • Effective strong verbal and written communication skills

  • Ability to be proactive, resourceful, flexible, and responsible

  • Ability to take initiative and anticipate needs

  • Extremely well organized and attentive to detail

  • Ability to partner effectively and work in a team environment

  • Demonstrated innovative thinking and problem-solving skills

Preferred Qualifications

  • Prior experience supporting the Director level

  • Experience working with MyTime and Workday

  • Familiarity with the Facilities & Operations Services organization and Craft Maintenance Council agreement

Education

Bachelor’s degree or equivalent experience

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. 

#LI-ML3, #DXFOS

Apply Now

About Walt Disney World Resort:

Since opening in 1971, Walt Disney World Resort has played an important role in many childhood and family memories. Today, hundreds of millions of guests from around the globe visit this magical place to enjoy a Disney vacation. Through a combination of creativity, innovation and technology, the resort immerses guests in classic Disney tales and new kinds of family entertainment. Drawing from a rich heritage of storytelling, Walt Disney World Resort cast members bring Disney magic to life through unmatched attention to detail and superior guest service.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Parks and Resorts U.S., Inc., which is part of a business we call Walt Disney World Resort.

Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

Having technical issues? View the FAQs for help.

Hiring Process

  • Where Does Your Story Begin?

    Explore Disney Careers and the Life at Disney blog to learn about all the amazing opportunities waiting to be discovered at The Walt Disney Company.

  • Be Part of the Story

    There are many different brands and businesses to explore. Once you've found the opportunity that is right for you, take the next step by completing your application.

  • The Next Chapter

    Once you've applied, you will receive an email allowing you to access your candidate dashboard. Create your login and make sure to check your dashboard often to see your application progress.

Explore this Location Lake Buena Vista, FL

Lake Buena Vista is home to the Disney Springs retail, dining and entertainment complex, Disney’s Typhoon Lagoon Water Park, Disney’s Lake Buena Vista Golf Course and several resort hotels are located with the City limits.

Related Jobs

No jobs were found.

View All of Our Available Opportunities

OUR CULTURE

Related Content

  • Interview Support

    Our hiring teams use behavioral interviews to learn more about you because this style is designed to give us insight into how you’ve handled real-life work situations. When responding, tell your story with the STAR method.

    Learn more 

  • Interview Structure

    Behavioral interviews are designed to give employers insight into how you’ve handled real-life work situations

    Learn more 

  • Diversity, Equity, and Inclusion

    At Disney, we are committed to creating a better world. A world of belonging where each person feels seen, heard, and understood. A world filled with hope and promise.

    Learn more 

  • Heroes Work Here

    Heroes Work Here reflects the long history of respect and appreciation Disney has for the U.S. Armed Services. We recognize the commitment and dedication it takes to serve your country, both as military personnel and military spouses, and value the leadership skills and sense of purpose it has instilled in you.

    Learn more 

Sign Up for Job Alerts

Get the latest job opportunities as they become available.

Watch Our Jobs

An asterisk indicates a required field.

Interested InSelect a job category from the list of options. Select a location from the list of options. Finally, click “Add” to create your job alert.

By clicking "Submit", you agree to our Terms of Use and acknowledge that you have read our Privacy Policy.

By clicking "Submit", you agree to our Terms of Use and acknowledge that you have read our Privacy Policy. If I have elected to receive marketing messages or newsletters, I may withdraw my consent for these marketing messages at any time.

By clicking "Submit", you agree to our Terms of Use and acknowledge that you have read our Privacy Policy, Cookies Policy and EU Privacy Rights.

How we use your personal information and your rights:

  1. Your personal information is controlled by The Walt Disney Company Limited of 3 Queen Caroline Street, London, W6 9PE, United Kingdom.
  2. When you visit or shop with Disney or use any Disney product, service or mobile application, other members of The Walt Disney Company Family of Companies may also use your information to provide you these services, personalise your experience and send you service related updates and communications.
  3. You have a number of rights including the right to request access to, change, or remove your personal information, or to change your marketing preferences (including withdrawing your consent at any time.) Please see our Privacy Policy to learn more about managing your marketing preferences or deleting your account.
  4. Our Data Protection Officer can be contacted by emailing: dataprotection@disney.co.uk.
  5. You have a right to lodge a complaint with the UK Information Commissioner's Office: https://ico.org.uk/.
  6. For more information about Disney's data collection and use practices please read Disney's Privacy Policy.

By clicking "Submit", you agree to our Terms of Use and acknowledge that you have read our Privacy Policy and Collection Statement.

For more information about our general data collection, use, and practices, including how to manage your preferences, please read our Privacy Policy. I have read and agree to the Terms of Use.