Administrative Coordinator (Part-Time)

Job ID 10128952 Location Lake Buena Vista, Florida, United States Business Walt Disney World Resort Date posted Sep. 03, 2025

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Job Summary:

The Facility Asset Management (FAM) project team manages construction projects across Walt Disney World. The Administrative Coordinator is part of the Controls team, which provides general administrative and project support to the entire organization. This hourly role supports the coordination, implementation, execution, and control of the department’s project management systems and processes, ensuring consistency with department strategy, commitments, and goals. This support includes both tasks that you will “own” and tasks that you will assist others with. The position requires a high level of interaction with others and the ability to build and maintain solid inter- and intra-team relationships.

This Part-Time role will report to Manager, IFP, Strategic Initiatives, & PM Information Systems.

Responsibilities

Assist the Project Controls Team by drafting and/or reviewing SOG and training documents
Support training of new hires and interns
Support the system and process experts in the organization
Perform tasks on the Admin Help Desk with troubleshooting SAP purchase orders and commitments
Support the PMWeb Help Desk with tickets related to project documentation (including commitments, purchase orders, applications for payment, invoices, etc.) in the project management system (PMWeb)
Assist with new processes that support our strategic goals
Assist with new strategies and solutions that use technology to maximize efficiency

Basic Qualifications

Prior work experience in an administrative or support role
Proficiency in Microsoft Office (Outlook, Excel, Word, and PowerPoint)
Demonstrated strong organization and follow-through skills with attention to detail
Ability to multitask and prioritize deadlines/deliverables, and respond to competing priorities
Sharp communication skills, verbal and written, and the ability to interact with all levels, including executives
A positive outlook and a can-do attitude
Self-starter with the ability to anticipate needs, take initiative, and proactively problem-solve

Preferred Qualifications

Familiarity with the FOS organization
Familiarity with SAP Workplace
Experience managing discipline interfaces during project phases
Knowledge of project management processes
Knowledge of construction and project management processes and purchasing/contract management
Experience with Project Management System (such as PMWeb, Microsoft Project, Jira, )
Knowledge in Excel (such as Pivot Tables, Charts, Graphs, VLookUp, SumIf)

Preferred Education

College degree (AA or BA/BS)

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About Walt Disney World Resort:

Since opening in 1971, Walt Disney World Resort has played an important role in many childhood and family memories. Today, hundreds of millions of guests from around the globe visit this magical place to enjoy a Disney vacation. Through a combination of creativity, innovation and technology, the resort immerses guests in classic Disney tales and new kinds of family entertainment. Drawing from a rich heritage of storytelling, Walt Disney World Resort cast members bring Disney magic to life through unmatched attention to detail and superior guest service.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Parks and Resorts U.S., Inc., which is part of a business we call Walt Disney World Resort.

Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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Hiring Process

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Explore this Location Lake Buena Vista, FL

Lake Buena Vista is home to the Disney Springs retail, dining and entertainment complex, Disney’s Typhoon Lagoon Water Park, Disney’s Lake Buena Vista Golf Course and several resort hotels are located with the City limits.