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Executive Assistant, Studio Global Publicity

Job ID 10131558 Location Burbank, California, United States Business The Walt Disney Studios Date posted Sep. 24, 2025
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Job Summary:

 

It’s the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It’s hard to define and even harder to create, but that’s what we do at The Walt Disney Studios. Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world-class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you.

Imagine a career with an organization that brings smiles to millions every day. Imagine working with people whose passion for what they do is simply indescribable. We are The Walt Disney Company, live with a rich legacy of innovation, entertainment, and lifelong memories. With our vast array of both businesses and professionals, you’ll have the opportunity to join a team that’s beloved around the world, and to find out how it feels to love what you do. We invite you to discover for yourself why a career with Disney is the opportunity you‘ve been looking for.

The Walt Disney Studios Global Publicity Team is in search of an enthusiastic and efficient Assistant to provide support to the VP of Publicity. The ideal candidate should have a strong passion for the entertainment industry and a thorough understanding of the PR landscape.

Responsibilities

  • Calendar Management for VP: coordinate travel, long-term planning, manage day-to-day meetings
  • Handle meeting coordination details including logistics, preparation, invitations, agendas and other materials
  • Arrange meetings or conferences by booking conference rooms, issuing meeting requests through Outlook and sending emails and coordinating handouts
  • Field heavy volume of phone calls daily and maintain accurate phone log for VP
  • Screen and flag important incoming emails to appropriate team members
  • Preparation of all business-related expenses ensuring expense reports are completed and filed in a timely manner
  • Book and manage screenings for press, talent reps and other publicity-related events
  • Handle VP mail and FedEx requests, orders supplies/materials and process invoices (when necessary)
  • Point person for budget building and monitoring (junkets, tours, press events, etc.)
  • Work with Procurement and Finance to process invoices and manage daily hires
  • Assist with booking both domestic and international travel for talent and filmmakers, including private jet requests
  • Oversee event transportation and logistics for campaigns (premieres, junkets, press events, etc.)
  • Maintain team and film related distribution lists and general office documents
  • Create and maintain team documents as requested
     

Qualifications

  • 1+ year of administrative experience supporting at the Director/Vice President level
  • Extremely detail oriented and organized, with a strong ability to manage multiple high priority projects and appropriately prioritize work and meet deadlines, make decisions and change course of action quickly
  • Ability to make independent decisions when handling sensitive and confidential information, while exercising good judgment and discretion when VP is out of the office
  • Proactively anticipate needs of VP and manage office time efficiently
  • Ability to maintain an efficient office, files, database, and information
  • Ability to multitask and deliver under tight deadlines with a calm, professional manner
  • Excellent written and verbal communications and interpersonal skills to assure successful interaction with senior executives and filmmakers, as well as business unit contacts and key external partners
  • Proven competency in general administrative skills including answering the phone, filing, etc.
  • Excellent typing and spelling skills with proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for meeting requests and calendaring
  • Technologically savvy
  • Strong people skills, including the ability to work effectively as part of a team.
  • Ability to be flexible with work schedule. Overtime and weekends required.
  • Team player with an easy-going manner to handle varied personalities, responsibilities, and assignments
  • Positive attitude, be proactive, resourceful and flexible
  • Maintain standards of strict confidentiality with respect to all matters and documents


The hiring range for this position in California is $53,300.00-$71,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About The Walt Disney Studios:

For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Disney Entertainment Operations LLC, which is part of a business we call The Walt Disney Studios.

Disney Entertainment Operations LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

Having technical issues? View the FAQs for help.

Hiring Process

  • Where Does Your Story Begin?

    Explore Disney Careers and the Life at Disney blog to learn about all the amazing opportunities waiting to be discovered at The Walt Disney Company.

  • Be Part of the Story

    There are many different brands and businesses to explore. Once you've found the opportunity that is right for you, take the next step by completing your application.

  • The Next Chapter

    Once you've applied, you will receive an email allowing you to access your candidate dashboard. Create your login and make sure to check your dashboard often to see your application progress.

Explore this Location Burbank, CA

Billed as the "Media Capital of the World," Burbank boasts more than 1,000 media and entertainment companies, including the main headquarters for The Walt Disney Company.

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